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SALES Hub Features

Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.


Meeting scheduling made simple.

Don’t get stuck in a back-and-forth email chain trying to find a time that works for everyone to meet. With HubSpot’s meetings tool, prospects can automatically book a meeting with you or multiple people in your company. 

The HubSpot meeting scheduler works with the apps your team already uses, and is connected to your HubSpot contacts database, so every time a prospect books a meeting your database grows and stays in sync. Start booking more appointments with less hassle, and get your time back to focus on more important things.


Eliminate the back and forth of meeting scheduling.

Give prospects the power to book meetings with you, and save hours of time on unnecessary emailing. HubSpot’s meetings tool syncs to your Google or Office 365 calendar, so prospects can always see your most up-to-date availability.

Offer flexibility with round robin and group links.

Let prospects schedule time with multiple people with group meeting links, or use a round robin meeting link so they can meet with whichever rep’s schedule works best. As prospects schedule meetings, they’ll automatically be added to your HubSpot contacts database, so your database grows and stays organized.

Book more meetings by emailing or embedding your calendar.

Get more meetings and leads by embedding your calendar on your website — no coding required — so prospects can conveniently schedule meetings directly on your website. If you’re emailing with a prospect, include your calendar link in your email to make scheduling appointments convenient.
Sales Leader 2@2x-1

Use the appointment scheduler to automate your sales process.

When you have high quotas to hit, managing your prospects can feel impossible. Take the manual work out of appointment scheduling to free up more time to close deals. Send prospects your appointment booking link so they can book directly on your available calendar.

Frequently Asked Questions


What is a meeting scheduler?

A meeting scheduler is software that facilitates a group of individuals scheduling a meeting easily and quickly. Rather than having back-and-forth conversations to find a time that works, a meeting scheduler is a link your team can send to one or more individuals, allowing them to see available times for the person or group they are trying to book with.

Meeting schedulers often integrate with both the scheduler and the invitee’s calendar, so the users don’t even need to leave the meeting scheduler window to see availability.

HubSpot’s free meeting scheduler offers a direct integration with HubSpot's CRM tools, email marketing, and sales leads software. Anywhere your team is sending emails, HubSpot meeting scheduler is available, sign up here.

What makes HubSpot's meeting scheduler popular?

Popular features of HubSpot’s free meeting scheduler include:

  • Embeddable calendar widget that you can include on external site pages
  • Direct links that make it easy to share via email
  • Integration with Gmail, G Suite, and Outlook or Office 365 for Windows
  • Automated sequences to trigger emails as soon as someone schedules a meeting
  • Group meeting links to facilitate larger group meetings with ease
How do I create a calendar booking link?

Setting up a calendar booking link is easy. First, create your free HubSpot account. Then connect your Office 365, Gmail, or Exchange calendar to the meetings tool. Navigate to Sales > Meetings in the HubSpot app to create a custom scheduling page.

After you've set up your scheduling page, the meetings tool will automatically populate your availability based on your connected calendar. Start using your meeting scheduling link by embedding it in your website, integrating it into your live chat widget, or sharing it in sales emails.

Can I customize the meeting length and availability?

Yes, you can customize the meeting length, and you can have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so meetings can only be booked during certain times.

How does meeting scheduler work for booking meeting with people located in different time zone?

When someone visits your meeting link, the available times on the link will appear in their unique time zone.

Does HubSpot's meeting scheduler connect with the apps my already uses?

HubSpot's meetings scheduler works seamlessly with Gmail, G Suite, Outlook, and Office 365 for Windows.

Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to book meetings in the hands of your prospects.

The ROI of the HubSpot platform

Companies that use HubSpot grow better.



Deal Close Rate

After just 12 months of using HubSpot's sales software, customers experience an astounding 78% surge in their deal close rate.


Inbound Leads

After utilizing HubSpot's marketing software for a year, customers were amazed by the remarkable 129% increase in their incoming leads.


Ticket Close Rate

Customers who use HubSpot's customer service software for just 12 months experience a 37% increase in their ticket close rate.

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